Logistics Administrative Assistant - Madrid, Spain

Further Details

Seize a fantastic opportunity in the logistics sector as an Administrative Assistant in Madrid, Spain. This position demands meticulous document management and client interaction, crucial for international trade and transport. It's an ideal role for individuals seeking a stable, full-time contract within a growing company dedicated to providing exceptional service and fostering employee development in the private sector.

Logistics Administrative Assistant Vacancy

JR Spain, representing client Agdojavi Madrid Slu, is actively seeking a skilled Administrative Assistant to join their logistics team in Madrid, Spain. This exciting private sector opportunity offers a competitive annual salary ranging from €16,500 to €21,000, reflecting the candidate's experience and capabilities. The role involves a full-time, permanent contract, fostering a stable career path within a vibrant and expanding organization. If you are looking for international job openings and a professional environment, this position is a fantastic entry point.

Key responsibilities encompass comprehensive document management, including the preparation and oversight of delivery notes, invoices, and crucial import/export paperwork. You will be the primary point of contact for clients and suppliers, adeptly managing inquiries and resolving operational challenges. Furthermore, you will play a vital role in coordinating transportation logistics, establishing direct communication with shipping companies to ensure smooth operations. This role is ideal for individuals seeking to enhance their career development in global trade and logistics.

• Job Title: Logistics Administrative Assistant
• Location: Madrid, Spain
• Required Languages: English, French
• Experience: 1-2 years in a similar administrative role
• Education: Intermediate or Higher Vocational Training in Administration, International Trade, or Transport and Logistics
• Key Skills: Advanced Excel, ERP familiarity, organizational skills, detail-oriented
• Contract Type: Permanent, Full-time
• Salary: €16,500 - €21,000 per annum

Skills

• Fluent in English and French
• Minimum 1-2 years of experience in administrative roles within logistics, transport, or foreign trade
• Advanced proficiency in Microsoft Office Suite, particularly Excel
• Familiarity with ERP management systems (e.g., SAP, Navision, AS400)
• Strong organizational abilities
• Excellent attention to detail
• Proactive work approach
• Effective stress management skills

Duties and Responsibilities:

• Prepare and control delivery notes, invoices, CMRs, and import/export documentation
• Handle customer and supplier inquiries, resolving issues and coordinating national and international deliveries
• Liaise with transport companies for contracting and route monitoring
• Input stock movements, orders, and status updates into the management system
• Provide general administrative support for the traffic and logistics department

How to apply

• 💼 Review Job Details: Carefully examine the requirements and responsibilities for the Logistics Administrative Assistant position.
• 🎓 Confirm Qualifications: Ensure you meet the minimum education (Intermediate or Higher Vocational Training) and experience (1-2 years) criteria.
• 🗣️ Language Proficiency: Verify your fluency in English and French, as these are essential for the role.
• 💻 Technical Skills: Confirm your advanced proficiency with Microsoft Excel and familiarity with ERP systems.
• 🎯 Prepare Application: Gather your CV and any relevant certifications or references.
• 🌐 Apply Online: Navigate to the Eurojobs application portal via the provided link.
• 👉 Submit Application: Complete the online application form accurately and submit your documents.
• ⏳ Application Deadline: Ensure your application is submitted by the closing date of December 18, 2026.
• 🚀 Join the Team: Successful candidates will be contacted to discuss the next steps towards joining a dynamic team.