Programme Assistant (G-5) - Cotonou, Benin - UNICEF

Further Details

This Programme Assistant (G-5) position at UNICEF in Cotonou, Benin, is vital for supporting programme management and operational efficiency. The role involves a range of procedural and administrative tasks essential for the effective implementation of country programmes, aligning with UNICEF's mission to protect children's rights. Ideal candidates will possess strong organizational skills and a commitment to equity, contributing to UNICEF's efforts in the West and Central Africa Region. This fixed-term appointment provides a platform for career development within a global organization dedicated to child welfare and development.

Programme Assistant (G-5) - UNICEF Benin

UNICEF is actively seeking a skilled Programme Assistant (G-5) to contribute to its vital work in Cotonou, Benin. This role is integral to the effective implementation of country programmes within the West and Central Africa Region, focusing on ensuring children's rights and well-being. The position offers a fixed-term appointment and an attractive compensation and benefits package, fostering professional and personal development.

This is an exceptional career opportunity for individuals dedicated to making a tangible difference in the lives of children. The Programme Assistant will be instrumental in managing a variety of administrative and operational functions, supporting programme delivery and upholding UNICEF's commitment to equity and the potential of every child. Join a passionate and diverse culture dedicated to serving children and communities worldwide.

• Position: Programme Assistant (G-5)
• Location: Cotonou, Benin
• Organization: UNICEF
• Contract Type: Fixed Term Appointment
• Focus Area: Programme Management, Child Rights, Equity
• Key Responsibilities: Contract processing, document management, financial monitoring, logistical support, and administrative assistance.

Skills

• Strong organizational abilities
• Proficiency in administrative and operational tasks
• Ability to manage procedural tasks
• Excellent record-keeping skills
• Capacity to arrange logistical support
• Effective communication skills

Duties and Responsibilities:

• Facilitate the processing of contracts for consultants, vendors, and external partners
• Prepare and file necessary programme-related documents
• Upload Terms of Reference (TORs) in VISION
• Maintain up-to-date vendor, partner, and consultant rosters
• Collect and file invoices for approval and process them in VISION and Mycase
• Prepare and maintain records for monitoring project/programme implementation and financial expenditures
• Support the management of administrative supplies and office equipment
• Maintain office calendar and arrange meetings
• Take minutes of meetings and organize team correspondence
• Provide travel assistance to staff members for travel arrangements and entitlements
• Liaise with travel focal points to ensure optimal service and pricing for travel
• Maintain and update a system for monitoring staff absence
• Prepare and maintain records pertaining to programme planning and development
• Carry out transactions in VISION ensuring programme results, activities, and coding align with annual work plans
• Support capacity development activities, meetings, and conferences through logistical arrangements

How to apply

• Preparation: Review the complete Job Description for the Programme Assistant (G-5) position (#058666) to ensure you meet all qualifications.
• Application Portal: Visit the UNICEF careers website and navigate to the specific job posting.
• Online Application: Complete the online application form accurately and thoroughly.
• Required Documents: Ensure your CV and any other requested supporting documents are prepared for upload.
• Submission: Submit your application through the official UNICEF job portal before the closing date.
• Confirmation: Look for a confirmation message or email indicating successful submission of your application.
• Further Information: For detailed information on the role and responsibilities, please refer to the provided Job Description document.

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