Administrative Assistant - Blood Center Operations & Donor Relations

Further Details

This role focuses on administrative support within a medical setting, specifically a blood center. Responsibilities include managing documentation, coordinating donor communications, and assisting with educational programs. The position requires a Bachelor's or Master's degree and offers a chance to develop skills in healthcare administration and donor engagement. Key duties involve preparing marketing materials, maintaining donor records, and facilitating post-donation services. The successful applicant will also support educational program finances and event coordination, ensuring seamless operations within the Indus Hospital & Health Network.

Administrative Support for Blood Center Operations

Indus Hospital & Health Network is actively recruiting for an Administrative Assistant to join their Blood Center team. This role is vital for ensuring the smooth functioning of daily operations and enhancing donor engagement. The position requires a proactive individual with strong administrative capabilities and a commitment to supporting healthcare services.

This opportunity is ideal for candidates looking to contribute to a reputable healthcare institution and gain valuable experience in medical administration and donor relations. The role involves a blend of administrative duties, marketing support, and inter-departmental coordination.

• Job Title: Administrative Assistant - Blood Center
• Department: Blood Center
• Experience Required: 6 months to 1 year in similar responsibilities
• Education: Bachelor's or Master's degree, preferably in a relevant field
• Application Deadline: 27-Sep-2026
• Key Responsibilities: Document management, donor record keeping, marketing material preparation, inter-departmental coordination, and supporting educational programs.

Skills

• Excellent organizational skills
• Strong communication abilities
• Proficiency in typing and document preparation
• Ability to manage records and data
• Experience in marketing or donor mobilization is a plus
• Familiarity with WhatsApp for professional communication
• Ability to coordinate with various departments

Duties and Responsibilities:

• Typing various documents including training manuals, JDs, SOPs, and policy documents
• Printing blood donor reports and appreciation certificates
• Maintaining detailed records of blood drives and donor registrations
• Tracking inventory levels and supplying motivational materials
• Photocopying and printing diverse documents for camp activities
• Sending posters and camp materials to event sites
• Ordering and maintaining office stationery and equipment
• Managing office consumables in HMIS
• Assisting with donor selection demographics and questionnaires at large camps
• Sorting and distributing incoming mail and organizing outgoing mail
• Performing assigned tasks by blood center management
• Ensuring quality and compliance in routine tasks
• Preparing marketing materials for donor mobilization
• Coordinating with distribution for marketing collateral delivery
• Connecting with POCs for post-donation counseling arrangements
• Following up with donors and POCs for post-camp services
• Assisting POCs with queries regarding hospital procedures
• Repairing standees and preparing marketing performance sheets
• Maintaining a list of in-house reactive donors
• Calling reactive donors to collect reports for doctor's counseling
• Informing transfusion officers about post-camp counseling sessions via WhatsApp and text
• Managing active communication via WhatsApp groups and emails
• Arranging appointments for post-camp reactive donors with specialists
• Coordinating with different departments within Blood Transfusion Services and IHHN units
• Assisting the Senior Program Officer in planning and managing educational program budgets
• Establishing and maintaining records for program finances, student fees, and marketing budgets
• Organizing co-curricular activities for the education program
• Coordinating with operations, marketing, CRD, IT, and supply chain for educational events
• Managing employee rosters, leaves, and overtime for the education office
• Maintaining good relationships with Head Office and regional offices
• Ensuring continuous professional development in administration, communications, and data science

How to apply

• Prepare Your Application: Ensure you have your updated CV/resume ready.
• Review Requirements: Confirm you meet the minimum experience of six months to one year in similar administrative or medical support roles.
• Educational Qualification: Verify that you hold a Bachelor's or Master's degree, preferably in a relevant field.
• Application Submission: Visit the Indus Hospital & Health Network's career portal to submit your application.
• Application Link: Navigate to the specific job detail page via the provided link: https://jobportal.tih.org.pk/./JobDetail.aspx?PostId=19611
• Deadline: Submit your application before the closing date of 27-Sep-2026.
• Important Note: Indus Hospital & Health Network is committed to safeguarding against sexual exploitation and abuse; all candidates will undergo rigorous background checks.

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