Administrative Assistant - ITV Station Palma (Mallorca) - Permanent Contract

Further Details

Seeking a dedicated Administrative Assistant for an indefinite contract at the ITV station in Palma de Mallorca. This position involves crucial administrative tasks and customer engagement to maintain operational efficiency. Ideal candidates will possess a strong administrative background and excellent communication skills, essential for managing diverse tasks and client interactions within the established organizational framework.

Administrative Assistant - ITV Station Palma (Mallorca) - Permanent Contract

This permanent contract role offers a fantastic opportunity for an Administrative Assistant to join a dynamic team at an ITV station in Palma de Mallorca. You will be instrumental in ensuring efficient customer service and smooth operational flow, directly contributing to the organizational procedures.

Leverage your administrative expertise in this key position, handling customer interactions and managing documentation. Successful candidates will benefit from these hiring. This role is ideal for someone with a keen eye for detail and a passion for providing exceptional support within a technical environment.

• Job Title: Administrative Assistant
• Location: Palma de Mallorca, Balearic Islands, Spain
• Contract Type: Indefinite (Permanent)
• Working Hours: 40 hours per week
• Key Responsibilities: Customer service, administrative tasks, documentation management, communication handling.
• Qualifications: Vocational Training (Medium or Higher) in Administration or equivalent preferred. Minimum 1 year of experience in customer service or administration.
• Skills: Strong communication, organization, proactivity, teamwork, and customer orientation.

Skills

• Perform administrative tasks according to established instructions
• Provide customer service, including reception, registration, and user flow management
• Inform users about services and guide them through the process
• Manage queues and support operational organization at reception
• Handle communications with public administrations and associated administrative services
• Prepare and manage administrative documentation (invoices, delivery notes, cash reconciliations, etc.)
• Process periodic and non-periodic inspections and manage documentation
• Request background information from Industry and/or DGT when necessary
• Handle internal and external customer phone calls professionally
• Support the Call Center if operational needs arise
• Manage and supervise bank deposits, ensuring correct accounting
• Maintain work resources and tools, proposing improvements
• Execute assigned tasks by the center manager or superiors

Duties and Responsibilities:

• Conduct administrative tasks as per organizational guidelines
• Manage customer interactions at the reception and guide user flow
• Provide essential information and directions to service users
• Oversee queue management and reception operations
• Liaise with public administrations for relevant matters
• Generate and maintain all necessary administrative paperwork
• Process and archive inspection-related documents
• Obtain necessary background information for inspections
• Deliver professional and efficient phone support
• Assist the Call Center during peak operational periods
• Ensure accurate processing of financial deposits
• Maintain and suggest improvements for workplace resources
• Fulfill duties assigned by management as required

How to apply

• Prepare Your Application: Gather your CV and any relevant supporting documents, such as certificates or proof of experience.
• Visit the Application Portal: Navigate to the official Eurojobs application link provided for this position.
• Submit Online: Complete the online application form accurately and submit it through the portal.
• Application Deadline: Ensure your application is submitted on or before December 18, 2026.
• Confirmation: Look for a confirmation message or email upon successful submission of your application.