Administrative Receptionist & Company Secretary for Leading Siderurgical Firm

Further Details

A leading Italian company in the siderurgical industry, through Generazione Vincente S.p.A., is recruiting an experienced Receptionist and Company Secretary. Explore these Siderurgical Industry employment opportunities with competitive benefits. This role is vital for managing the company's front desk, handling all incoming communications, and providing comprehensive administrative support. The position offers significant opportunities for professional advancement within a robust industrial setting, appealing to those seeking quality employment. Responsibilities include managing the switchboard, welcoming visitors, processing mail, and coordinating all incoming and outgoing communications. Furthermore, the role involves managing calendars, scheduling appointments, organizing business meetings, and arranging travel logistics, ensuring efficient workflow. This is a full-time position with a solid compensation package, making it an attractive prospect for skilled administrative professionals. This administrative role demands excellent interpersonal skills, meticulous attention to detail, and a proactive approach to problem-solving. Fluency in English is also a key requirement for interacting with international clients and suppliers, enhancing the company's global reach. Secure your future with this esteemed Italian firm.

Administrative Receptionist & Company Secretary Role

Generazione Vincente S.p.A. is actively recruiting for a dedicated Administrative Receptionist and Company Secretary to join a leading firm in the siderurgical sector. This position represents excellent top companies hiring in the region. This key role focuses on managing front-office operations and providing essential secretarial support, ensuring efficient communication and organization within the company. Explore these Receptionist jobs Solaro with competitive benefits. Candidates with strong client-facing abilities and a knack for organization will find this a rewarding career opportunity within a thriving industrial landscape. Key responsibilities include expertly handling the telephone switchboard, providing a warm and professional welcome to all visitors, and managing incoming and outgoing correspondence. The role also encompasses managing calendars, scheduling appointments, organizing meetings, and coordinating travel arrangements for staff and guests, thereby contributing to the smooth functioning of daily business.

• Job Title: Administrative Receptionist & Company Secretary
• Company: TN Italy (Client: Generazione Vincente S.p.A.)
• Location: Solaro, Lombardy, Italy
• Industry: Siderurgical
• Experience Required: Minimum 24 months
• Education: Diploma (High School Equivalent)
• Key Skills: Multilingual communication (English essential), IT proficiency, organizational prowess, client service excellence
• Salary Range: €24,000 - €27,000 per annum
• Employment Type: Full-time

Skills

• Managing telephone switchboard and filtering calls
• Welcoming and registering visitors
• Handling incoming and outgoing correspondence and courier services
• Managing company email and general communications
• Maintaining and managing appointment calendars
• Organizing meetings and corporate appointments
• Booking and preparing meeting rooms
• Arranging travel bookings (hotels, flights, car rentals) for employees and guests
• Collecting and organizing documentation related to bookings
• Managing and archiving secretarial documents
• Assisting in the organization of events, meetings, and corporate visits
• Liaising with hotels, restaurants, catering services, and other suppliers
• Obtaining and comparing quotes from vendors
• Managing invitations and confirming participant attendance
• Coordinating event logistics and organization
• Preparing rooms and materials for meetings
• Good command of Microsoft Outlook, Word, and Excel
• Proficiency in internet navigation tools
• Ability to use electronic calendars and video conferencing tools like Microsoft Teams
• Excellent communication and interpersonal skills
• Politeness, courtesy, and professionalism
• Ability to maintain professional conduct while managing multiple requests
• Precision and attention to detail
• Organizational skills and ability to prioritize tasks
• Operational autonomy
• Reliability and punctuality
• Practical problem-solving skills
• Confidentiality in managing company information and documents
• Flexibility and adaptability to organizational needs
• Good written and spoken English proficiency

Duties and Responsibilities:

• Manage the company's telephone switchboard, receiving, filtering, and directing calls
• Provide a professional welcome and registration for clients, suppliers, and visitors
• Oversee and manage all incoming and outgoing mail, including courier shipments
• Handle general company email correspondence and internal communications
• Maintain and manage executive and staff appointment schedules
• Organize and coordinate internal and external business meetings
• Prepare and manage meeting room bookings and setups
• Coordinate travel arrangements including hotels, flights, car rentals, and transfers
• Collect, organize, and archive all documentation associated with bookings and arrangements
• Manage and maintain secretarial records and files
• Provide support in organizing company events, client visits, and training sessions
• Act as a point of contact for external service providers like hotels and caterers
• Request and compare quotations from various suppliers
• Manage event invitations and track participant confirmations
• Ensure seamless logistical coordination for company events
• Prepare meeting spaces and necessary materials
• Utilize IT tools effectively, including Outlook, Word, Excel, and internet browsers
• Employ electronic calendars and video conferencing platforms proficiently
• Demonstrate excellent communication, politeness, and professional demeanor
• Effectively manage multiple concurrent requests with precision and attention to detail
• Exhibit strong organizational skills and prioritize tasks efficiently
• Operate with autonomy, reliability, and punctuality
• Apply practical problem-solving techniques
• Maintain strict confidentiality regarding sensitive company information
• Show flexibility and adapt to evolving organizational demands
• Communicate effectively in English for professional interactions

How to apply

• 💼 Prepare your application: Ensure your CV and any relevant supporting documents are up-to-date.
• 🎓 Review Qualifications: Confirm you meet the specified educational requirements (Diploma) and possess the necessary skills, including good written and spoken English.
• ⏳ Note the Deadline: Applications must be submitted by 17 December 2026.
• 👉 Apply Online: Visit the official application portal to submit your candidature.
• 🔗 Application Link: https://eurojobs.com/jobs/36828141/apply
• 📝 Additional Information: For further details regarding the role and application process, please refer to the job listing on eurojobs.com.

Additionally, employment are available for qualified candidates.